Student Manager Release Notes

Past Release Notes: 2023 | 2022 | Web Interface Release Notes

8.0.137.0, released Ocotber 29, 2024

• Updated the prompt to move someone off waitlist, when cancelling a registration, to a View waitlist option.
• Updated the Password Maintenance screen to move the password verification field uder the Password field and added the Confirm label next to it. This update is to make it easier to see that you need to enter the Password twice.
• Fixed a bug in the WTPID import routine that was not updating NAMEUDFS fields.
• Fixed a bug in the HTML Editor that was not always clearing the formatting when applying the Tx button to the selected text.
• Fixed a bug in the Course Import Wizard that would not import records if column headers are in lowercase.
• Fixed an 'OLE error code 0x80070057: The parameter is incorrect' error that was generated when entering a bad year into the Course Begin Date field (e.g. 0024 instead of 2024).
• Fixed a 'This action won't work on multiple selections' error that would come up in Excel when you tried copying data from an XLSX type file exported from Student Manager.
• Fixed an SQL 'Conversion failed when converting date and/or time' error when saving a new report.

8.0.136.5, released August 23, 2024

• Fixed an issue with Rosters that use the Fillblank() function to add additional lines to the roster.
• Fixed an "Alias [user]log not found" error when running a backup.
• Fixed an issue with deleting Main course fees that was not really deleting the fee.
• Fixed a "Variable Cocoord not found error" when searching for courses if you had the Disable 1st Auto Search preference enabled.
• Fixed an issue with adding a Zip code to the Billing Information on a Firm record that was not filling in City and State.
• SQL Users: fixed an issue on Names where it forced you to select a Firm twice.
• SQL Users: fixed an issue with Names UDF Display that would generate an error when adding a new Name record.
• When applying a gift card to a registration, the Payment screen will now show you the Gift Card code.
• The Broken and Missing Firm Links routine will now check for broken firm links on Instructor records.

8.0.136, released July 1, 2024

• The Course Import routine will now log skipped course import rows to the importcrsebaddies.log file.
• Added Name UDF fields to the course Quick Report Name Roster area.
• Fixed a "SQL: Column 'RGADDTIME' is not found." error returned when running Certificates from Course Quick Reports and choosing the Select option to select registrants.
• Fixed a "CHKGROUP is not an object." error returned under certain conditions when printing receipts.
• SQL users: fixed an "Invalid column name" error when clicking the Additional UDFs button on a registration to view the unlimited UDF values entered.

8.0.135, released June 10, 2024

• An update is available for the Zip Code table. Instructions to download and install the update are available in the Help Center.
• Since so many people keep their phone numbers when they move now, Student Manager will no long fill in the area code when entering a Zip Code and the phone field is blank.
• When choosing the SELECT option during the Email Waitlist routine from Course Quick Reports, the Add Date now shows so you know who is first in line.
• Import routines will no longer ask you to verify fields if the column names exactly matches the Student Manager field names.
• Courses Taken on the Names screen now asks you to filter the list based on Completed, Upcoming, Waitlisted, or All courses.
• Added the ability to edit the Cert Date on the course Student List.
• When cancelling a registration in a course that has a waitlist, you are now asked if you want to unwaitlist the next person in line.
• If someone registers in one section of a course and they are on the waitlist for other sections, they are automatically canceled in those other sections to help keep those clean.
• Fixed an "Operator/operand type mismatch." error returned if you clicked the Disabled Password box on the Password Maintenance screen.
• Fixed an issue with the Name Combine routines that was not combining duplicate registrations if they were in the user's Archive.
• Fixed an issue with creating new Email Templates where the HTML Editor button was not live on the Email Body.
• Fixed a "Data Type Mismatch" error returned when trying to enroll in a Course Package.

8.0.134, released May 6, 2024

• Updated several links in the system to point to correct locations at the new ACEware website, and the new Help Center
• Updated the emailing certificates separately routine to add the last 4 digits of the name ID to the PDF sent to the registrant, to ensure that each PDF generated has a unique name.
• Added a check for duplicate course records to the Tools > Data Cleanup > The Catch All... tool.
• Fixed an issue with the Group Due/Paid/Balance no correctly calculating. This bug only affected SQL users.
• Fixed an issue with the Name Combine routine that wasn't logging information the Name History field.
• Fixed an issue with location records not being deleted when clicking the Save, Find, or OK/Close buttons.
• Fixed an issue with the Paid amount on the Cousre screen not calculating correctly.

8.0.133, released April 4, 2024

• Fixed a bug in the combine series of Name records routine that was deleting registrations under certain conditions.
• Fixed a bug when setting a course filter using a query that referenced course grouping.
• Fixed an issue with the access level needed to edit payment date. It was set to level 6 when it should be set to level 4.
• Fixed a background error when combining Name record in SQL version.
• Fixed an issue with the Student List loading slowly in the SQL version.
• Fixed an error with the F8 Mass Group routine when pressing the ESC key to cancel the routine.
• Fixed an issue with the session time on the last Room Use record not set correctly.
• Fixed a 'Variable COADD not found' error in the Mass Change/Update/Delete/Archive tool.

8.0.132, released March 5, 2024

• Fixed a "Function argument value, type, or count is invalid" error when changing a Name ID on a Name record then saving.
• Fixed an "Incorrect syntax near 'rgbill'" error when adding a registration in SQL then clicking the Payments button.
• Fixed an issue with the 'First Name Add Match' preference that was not working properly.
• Fixed an issue with current Membership expiration dates being changed under certain conditions if they tried enrolling in a future membership and the payment failed.
• Fixed a "Conversion failed when converting date and/or time from character string" error when cloning a course in SQL, that had Pocket Ledger records.
• Fixed an issue with an expired Escrow still showing as a Credit on the Name record.
• Fixed an issue with the RTF output in VFP causing file corruption when being opened in Word.
• Fixed an issue with the CAT2XML function that returned a "Function argument value, type, or count is invalid" error.
• Fixed an error that was causing the Last Activity date to remain blank under certain conditions for SQL users.
• Fixed an "Incorrect syntax near '*'" error when updating dates in courses in SQL.
• Fixed a "Field INFO does not accept null values" error when trying to register a person in workshops in SQL.
• Lengthened the 'From Name' and 'Message Subject' fields in the Email Settings to accommodate longer unit names.

8.0.131, released February 5, 2024

• Added the 'When Last Ran' column to the Tools > Reports > Activate/Deactivate Reports window.
• Fixed an issue with the Brief Name entry creating a blank name record if you abandoned the process.
• Fixed an issue where the Pyupdate field was blank under certain conditions.
• Fixed an issue with the Membership Renewal date not calculating correctly.
• VFP ONLY: fixed an issue where changing the course number would create a deleted course of the course.
• Fixed a "Command contains unrecognized phrase/keyword" error when searching for firms if you had a firm record with a blank Firm ID.
• Fixed an "Unrecognized phrase or keyword" error when archiving courses that had Unlimited UDFs.
• Fixed an issue with Mass Cloning courses not creating Room Use records under certain conditions.

8.0.130, released January 3, 2024

• Fixed an issue with Name UDF logical fields coming up in queries as dates instead of logical fields.
• Fixed an issue with email templates stripping out line breaks when saving when the header/body/footer included symbols like the + sign.
• Fixed an issue with registration imports setting the registration course fee to 10000000 if the imported value was 0.00.
• Added a new function called ShortState that takes the state name and returns the 2 character abbreviation (e.g. returns KS for Kansas).